How To Use Evernote To Stay Organized

This blog post is part of the #digisoltips series where we will be posting quick tips and hacks to make running your website and life a bit easier.

Using Evernote As A Business Tool

Blog Posts, Youtube Videos, Pages, Infographics, Instagram, Pinterest graphics, etc.

How can you keep up with growing content on your website when it seems like there are so many new things to do everyday.  It can certainly be exhausting and quite honestly time consuming.  The daunting tasks of writing content, keyword research, seo, and of course keeping all of your work together are sometimes frustrating.  However, these are just some of the things evernote can help organize!

Organizing your writing with Evernote

These are some quick tips on how to use Evernote to manage multiple pieces of content across several platforms. These will be helpful to many of you who are constantly switching tasks during the workday and juggling paperwork, notes, and other important documents.
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The first step to getting your content library in order is getting organized.  When you start, you want to do ALL the organizing at once.
For instance, you might buy planners, sticky notes, legal pads, and use an online calendar.  Like anybody that’s excited to work on something new, you start off fresh and committed to staying organized and on top of plans.  In addition, you probably decide to make a todo list of everything, pass it to your planner, and of course use a separate notebook for everything.
Usually, what happens is that a few weeks later you’re bored, frustrated, and overworked.  You’re not keeping up with your social media, not even looking at your planner, and even worse half of your notes are on your (lost) legal pad and the other half in one of your notebooks (yikes!).  Most likely, this will leave you tired and defeated.
What happened? Well, it seems that adding a lot to your plate and trying to keep track of everything backfired.  Yes, ideally, you can manage everything you need to.  However, at first, it’s a bit much especially when you’re starting from scratch.
Instead, you should resolve to starting in one single place.  Evernote and an actual notebook work perfectly.  Keep something on hand so you can write when you don’t have a cellphone or computer handy.  Also, use one notebook and manage as many things as you can within that notebook.  By the end of the month your notebook will most likely be full and you’ll have built a great system.

Using evernote to stay on top of organization

Adding evernote to the mix just makes this process a bit easier.
A basic evernote account can go a long way!
You can easily link your work in Evernote to your Google Calendar.  Yup, that’s one of the biggest secrets to staying organized and productive!
Basically, you create notebooks, (it’s probably best to start with one) and create notes within that notebook.
When you first make your account, you browse through the sample notes and templates for a feel of how to get around Evernote.
Honestly, the best way to learn how to do anything is to get started.   For Evernote, create a notebook for one topic, and making separate notes within that notebook.
  1. Write down what matters.
  2.  Sync with your calendar.  If you have your most important notes in your Evernote, but they don’t align with what you actually do everyday you might want to add your notes to your calendar.  This way you see the reminder and get to work on what matters most.

How much does it cost?

Evernote has both free and paid versions, that help you keep documents organized.  Also, there is a mobile app, so it makes it easy to switch back and forth between devices.

Ways to use evernote and google calendar to plan your days and schedule your content

Don’t prioritize your schedule, schedule your priorities.  Seriously, make a list of your must do’s and add a few tasks you’d like to squeeze in.  This can be a personal list, your work to do’s  or a combination.

Once you have that list, mark your must do’s (start with 3).

Here’s a sample:

  1. Style + shoot for X.
  2. Write today’s blog post
  3. Clear out inbox
  4. Organize hard drive
  5. Write proposal for X business
  6. Update bio for instagram
  7. Schedule social media posts
  8. Workout
  9. Plan meals for week

Schedule your tasks

Now that you know what you need to do, go ahead and set the time aside.  Identify how long each task will take and give it a time limit.  For instance, about 30 minutes to plan meals for the week means to use up to 30 minutes to create your shopping list, meal plan etc.  Pick the times that work best and once you have your note go ahead and set a reminder for that note.  It will appear in your google calendar and you will receive an alert letting you know to move on to the next task!

Time blocking is the most efficient way to get things done!

7:00-8:00 am: Get coffee + breakfast, get to work

8:00-8:15am: Set up to do list
8:15-9am: Respond to e-mails, social media, clear inbox
9-10am: Organize hard drive into folders and delete outdated info
10-10:30am: Tidy up workspace
10:30-12pm: Knock out writing for the day
12-12:30pm: Lunch + meal planning
12:30-2:45pm: Create social media graphics for accounts and schedule out calendar
2:45-3:15pm: Shoot prep + style
3:15-4pm: Shoot + pick best shots
4-4:25pm: Update bio + clean up profile
4:25-4:50pm: Write proposal for wedding
4:50-5:00pm: Clear inbox
5:00-6:15pm: Social media
6:15-6:45pm: workout
6:45-7:30pm: write tomorrow’s list

7:30-9pm: self care, shower,  skin etc.

Enter this into your google calendar and you’re done.  You will receive alerts which makes it easy to wrap up tasks and move onto the next one.

The most important step is actually getting it done.  Write your list and stick to it.  Give yourself those 15 minute breaks to get on social media and email so you’re not doing it in the middle of another task!


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